Overview
What Are Booking Links?
🔗 A booking link is a shareable URL that lets anyone schedule a meeting with you during your available hours. When someone clicks your link, they see a calendar with your open time slots, pick one, fill in their details, and the meeting is automatically created — in ParsaLink, in your connected calendar, and in their calendar.
⏱️ No more “what time works for you?” emails.
Availability
Setting Your Availability
⚙️ Click Calendar in the left sidebar, then open the Available Hours tab at the top of that page to configure when you can be booked. (The tab is named “Available Hours”, not “Availability”, and it is on the page itself — there is no separate sidebar entry for it.)
Working Hours
🕒 Set your default available hours for each day of the week. For example:
• Monday–Friday: 9:00 AM – 5:00 PM• Saturday–Sunday: Not available
📅 You can set different hours for different days. Toggle a day off entirely to block it from booking.
Buffer Time
⏸️ Add buffer time before and/or after meetings to avoid back-to-back scheduling:
• Before meeting: 10 minutes to prepare• After meeting: 15 minutes for follow-up notes
Minimum Notice
⏰ Set a minimum notice period so prospects can’t book a meeting starting in the next 30 minutes. Common values: 1 hour, 4 hours, 24 hours.
Maximum Advance Booking
📆 Limit how far in advance someone can book. For example, set 30 days to prevent bookings more than a month out.
Meeting Types
Creating Meeting Types
📝 You can create multiple booking link types for different meeting purposes:
| Field | Description |
|---|---|
| Meeting Name | Displayed on the booking page (e.g., “30-Minute Intro Call”) |
| Duration | Length of the meeting (15, 30, 45, 60, 90 minutes, or custom) |
| Location | Video link (auto-generated or custom) or in-person address |
| Description | Shown on the booking page — describe what the meeting is for |
| Buffer Time | Override your default buffer for this meeting type |
| Availability | Use your default hours or set custom hours for this type |
| CRM Linking | Automatically link bookings to a contact or lead in the CRM |
🔗 After saving, each meeting type gets its own unique booking URL.
Sharing
Sharing Your Booking Link
📋 Your booking link is
/portal/<workspace>/calendar/<your-name> — for example, /portal/acme/calendar/jane-smith. The workspace-wide page at /portal/<workspace>/calendar lists everyone who can be booked, and clicking a person there opens their individual link. (There is no copy button in the app yet — open the page and copy the URL from your browser.) Share it:✓In email signatures
✓In outbound sales emails: “Feel free to grab time here: [link]“
✓On your website or LinkedIn profile
✓Inside a proposal’s “Next Steps” section
✓Directly from the AI chat: ask Parsa to include your booking link in a generated email
Booking Flow
The Booking Page Experience
When someone opens your booking link, they land on a hosted page with:- Month view — a calendar grid showing the current month with available days highlighted. Click any day to see the slot times.
- Duration picker — choose from your enabled durations (15, 30, 45, 60, 90 minutes). The picker only shows the durations you have enabled at Settings → Calendar → Allowed Durations, so a calendar set up for “discovery calls only” can hide everything except the 30-min option.
- Timezone toggle — auto-detects the visitor’s timezone with a manual override.
Each calendar has its own
allowed_booking_durations config. A team can have one person who only takes 60-minute discoveries and another who takes 15/30/60 — the booker sees the right durations per host without you maintaining separate booking pages.What Happens When Someone Books
1
Contact selects a time
The visitor picks a date in the month grid, then a slot that fits the duration they chose.
2
Contact fills in their details
The booking form asks for their name, email, and any custom questions you’ve configured (e.g., “What would you like to discuss?”).
3
Booking is confirmed
ParsaLink creates a calendar event and sends confirmation emails with a calendar invite to both you and the contact. If the contact is already in your CRM, the event is linked to their record.
4
New contact is created (if needed)
If the contact’s email doesn’t match an existing CRM record, ParsaLink creates a new contact with the information they provided.
Time Off
Blocking Time Off
🏖️ To block out specific dates (holidays, vacations), put an event on the calendar covering them. Available hours are a weekly pattern, so there is no per-date override — an event is what carves a hole in it:
1Open Calendar in the left sidebar and go to the day you want to block.
2Create an event covering the time off. Every scheduled event blocks its hours — there is no separate “busy” setting to tick. For a multi-day break, cover each day.
3Those hours disappear from your booking link, even though they fall inside your normal working hours.
📌 Events on your connected Google calendar count too — they are pulled in automatically and hidden from your booking link, so a vacation already blocked out there needs nothing extra in ParsaLink. The one exception: an event you have marked Free in Google is ignored, so leave time off set to Busy there.
ℹ️Booking pages are public by default — anyone with the link can book a meeting. If you need password protection or CRM-only access, contact support.